Finance & Operations · Cloud accounting
Xero
integration & API.
Xero integrations that keep accounting in sync without the bookkeeper rework.
X What is Xero?
Xero in plain English.
Xero is the leading cloud accounting platform for Australian, New Zealand, and UK small-to-mid-sized businesses. It handles invoicing, bank reconciliation, payroll, BAS/GST reporting, and integrates with hundreds of business tools.
What businesses use it for
Common Xero
use cases.
- 01 Day-to-day bookkeeping, invoicing, and bill payment
- 02 Bank feed reconciliation and cash flow management
- 03 Payroll for Australian businesses with STP compliance
- 04 BAS, GST, and tax reporting
- 05 Financial reporting and dashboards
Why custom?
Beyond the default Xero integrations.
Xero is the default for Australian and NZ businesses. We build Xero integrations that move sales, payments, expenses, and customer data automatically — with proper reconciliation, tax handling, and the kind of error reporting that means your bookkeeper doesn't need to redo our work.
What we build with Xero
Common Xero integrations.
Sales and invoice sync from ecommerce platforms
Stripe, Square, PayPal payment reconciliation
Inventory sync between operations and Xero
Custom reports pulling Xero data
GST and tax handling for AU businesses
How a Xero project usually unfolds
How a Xero project usually unfolds.
- 01
Discovery with the bookkeeper or accountant
A working session with the people who actually run Xero day-to-day — bookkeeper, accountant, finance manager — to understand how invoicing, reconciliation, GST and the chart of accounts are set up, and where the current operational-to-Xero flow is creating rework.
- 02
Design the integration to match the way Xero is run
API access provisioned, the contact and invoice data model agreed, GST and tax treatment confirmed, and the reconciliation flow designed so payouts, refunds and fees land in the right place. Decisions made here so the bookkeeper does not have to redo our work later.
- 03
Build the integrations in phases
Highest-pain flow first — usually the sales-to-invoice sync from ecommerce or the operational system, or the Stripe and Square payout reconciliation — then bills and expenses, then custom reporting. Each phase is shipped, reviewed by the bookkeeper, and live before the next starts.
- 04
Handover with documentation and a maintenance arrangement
Finance and operations team training, runbooks covering the integration points and the things to check when a sync looks off, and an agreed ongoing support arrangement as Xero, the operational systems or the chart of accounts evolve.
Typical investment $15K–$60K depending on scope
Typical timeline 4–10 weeks to first delivery
What you can expect
What a Xero integration usually delivers.
Sales and payments flowing in without re-keying
Orders, invoices, payouts and refunds from ecommerce and the operational systems land in Xero with the right contacts, tax codes and tracking categories — no end-of-month copy-paste from a spreadsheet.
Reconciliation the bookkeeper can sign off on
Stripe, Square and PayPal payouts reconcile against the invoices and fees they relate to, including multi-currency and timing edge cases the default integrations gloss over.
GST and BAS handling that holds up at tax time
Tax codes, GST treatment and reporting are set up so the BAS lines up with what Xero shows — without manual adjustments to chase the numbers.
Reporting and dashboards beyond the built-in views
Custom reports and dashboards consolidating Xero with the operational data, so the leadership team has one honest picture of the business rather than three competing spreadsheets.
Commonly paired with
Xero works with the rest of your stack.
How we build
Production-grade.
Not Zapier in a trench coat.
Every Xero integration we ship handles failure properly: idempotent jobs, retry logic, dead-letter queues for unrecoverable cases, and observability so you can see exactly where data is at any moment.
Tested
Real test suite, real edge cases. Not just "it worked once."
Observable
You see what is happening — events logged, errors surfaced.
Maintainable
Documented, version-controlled, handed over properly.
More Finance & Operations
Other finance & operations platforms we connect.
Q QuickBooks
QuickBooks integrations for businesses that need data flowing in cleanly from everywhere.
M MYOB
MYOB integrations for Australian businesses still on the local accounting standard.
A Airtable
Airtable integrations for teams running operations on a flexible spreadsheet-database hybrid.
N Notion
Notion integrations for teams running their playbook, CRM, or roadmap on Notion.
FAQ
Common questions about Xero integration.
Can Xero integrate with WooCommerce?
Yes — we build custom WooCommerce ↔ Xero integrations that handle GST properly, sync customers, manage refunds, and reconcile Stripe payouts. Goes beyond the default app store options.
Does Xero have an API?
Yes — Xero has a robust REST API covering invoices, contacts, payments, payroll, and more. It is the standard tool for custom Xero integration work.
How long does a Xero integration take?
A focused one-direction sync (e.g. sales into Xero) is usually 2–3 weeks. Two-way integrations with full reconciliation are 4–8 weeks.
Related reading
Thinking we’ve published on this kind of work.
The hidden costs of SaaS once your business is established
The per-seat licence is the visible cost. Integration tax, lock-in, configuration drift, and the seat tax at scale are the SaaS costs no one quotes up front.
Red flags to watch for when hiring a development agency
The signals that separate agencies who deliver from agencies who disappear after the deposit. Twelve practical red flags from twenty-plus years of seeing them.
Build vs Buy: A decision framework for custom software
A practical framework for deciding when SaaS is enough, when low-code wins, and when custom software is genuinely the right answer — before you spend a dollar.
Get started
Ready to wire up
Xero?
A 30-minute scoping call — no pitch deck, no hard sell. Tell us what you're trying to connect and we'll tell you straight whether it's a fit.